Join Our Team

SPECIAL PROJECTS ADMINISTRATOR

Purpose

The Special Projects Administrator will provide essential support to special projects within St. Mary’s Outreach Center and will promote effective management of the office. The Special Projects Administrator will maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

Key Responsibilities

  1. Perform essential administrative tasks, including:
    1. Conduct research and compile data for consideration and presentation by Executive Director, committees, and boards of directors.
    2. Prepare and distribute materials for organizational meetings and events (e.g., Board of Directors meetings, partner meetings, etc.).
    3. Answer the phones and direct calls to appropriate parties or take messages.
    4. Enter data.
    5. Prepare mailings.
    6. File and retrieve organizational documents, reports, and records.
  2. Update and maintain the Resource Guide. Maintain effective working relationships with partner organizations at the direction of the Executive Director.
  3. Assist with donor cultivation and data management tasks. Research potential funding sources and provide assistance with fundraising events.
  4. Manage volunteer information and assist with volunteer recruitment, recognition, and retention activities as needed.
  5. Develop content for publications, including the brochure, newsletter, website, and social media sites, as needed.
  6. Occasionally represent SMOC at relevant community events and community meetings at the direction of the Executive Director.

Qualifications/Competencies

 Required

Associate’s degree (or two years completed coursework if currently enrolled in Bachelor’s program)

 Minimum 2 years of experience in an office environment

Ability to work well with older adult clients, especially when they are in crisis

Ability to provide respectful, courteous, professional service to persons of various social, cultural, economic and educational backgrounds

Ability to move objects up to 30 pounds

Excellent command of the English language and strong communication (oral and written) and interpersonal skills

Demonstrated skill in using Microsoft Office Suite

Preferred

B.A. or B.S. degree

Minimum 1 year of experience performing high-level administrative duties, such as conducting research and preparing data reports

Prior donor and fund development experience

Knowledge of CRM software

Demonstrated skill in social media and website development

Employment Details

The Special Projects Administrator will work 10-15 hours a week, typically between the hours of 8:30 and 4:30, and the days worked are negotiable. This a non-exempt, hourly position. Compensation is commensurate with education and experience.

St. Mary’s Outreach Center does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal.

Application Instructions

Please forward your resume and a statement of interest to Tasha Cornish, Executive Director, at TashaSMOC@gmail.com.